Executive Assistant

Executive Assistant – Salary between £37,000 - £46,000 (depending on skills and experience)

Location: Norwich

Closing date: May 11th, 2026.

As an Executive Assistant you will provide effective and efficient high level executive support to Directors including the prioritisation of work, diary management, meetings management and communication, document production, QA and governance. You may also provide lower-level support to the Directors immediate teams.

A bit about the job

This role is at the heart of the business, acting as a trusted first point of contact and a key connector for colleagues and stakeholders. You’ll be in your Director’s corner every day, providing sound judgement, practical advice, and clear direction on matters that can be complex and far‑reaching for our customers, shareholders, and the wider Aviva organisation.

You’ll keep everything running smoothly through effective diary, email, Microsoft Teams, and meeting management, making sure priorities are clear and nothing important slips through the gaps. That includes reading and triaging correspondence, delegating where needed, and staying on top of cyclical deadlines for reports, reviews, and budgets by prompting and chasing teams at the right moments.

You’ll support the Directors ensuring they show up prepared, organise meetings, setting agendas, pulling together briefing packs, and following up actions after meetings to keep momentum going.

You’ll bring clarity to governance, risk, and conduct activity – diarising obligations, tracking actions, and flagging issues early.

Skills and experience we’re looking for

• Experience of working in a large and complex corporate environment
• Significant previous experience of working in an office environment
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint
• Working knowledge of their aligned Market/ Function
• Ability to navigate internal networks and influence key stakeholders across the business

What you’ll get for this role:

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too.  And one of the ways we live up to that promise is by investing in you.  We have so much to offer when it comes to being an Aviva colleague.

• Starting salary between £37,000 - £46,000 (depending on skills, experience, and qualifications)
• Bonus opportunity - 8% (C grade) of annual salary. Actual amount depends on your performance and Aviva’s.
• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in.
• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days
• Aviva-funded Private Medical Benefit to help you get expert support when you need it
• Make your money go further - Up to 40% discount on Aviva products, and other retailer discounts
• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme
• Brilliantly supportive policies including parental and carer’s leave
• Flexible benefits to suit you, including sustainability options such as cycle to work
• Make a difference, be part of our Aviva Communities and use your 3 paid volunteering days to help others
• We take your wellbeing seriously with lots of support and tools

Take a look to learn more.  Put a salary into this calculator to see what your total Aviva Reward could be.

Aviva is for everyone:

We’re inclusive and welcome everyone – we want applications from all backgrounds and experiences. Excited but not sure you tick every box? Even if you don’t, we would still encourage you to apply. We also consider all forms of flexible working, including part time and job shares.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending at least 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.

To find out more about working at Aviva take a look here

We'd love it if you could submit your application online. If you require an alternative method of applying, or if you have any queries in relation to the vacancy, please email kitti.majer@aviva.com .