Executive Assistant

Executive Assistant

9-month Fixed-term Contract

Location: York, Bristol, Glasgow, Norwich or Perth based (50% hybrid working)

Salary: £35,000 - £45,000 depending on experience

We are looking for an experienced Executive Assistant to support the Group External Reporting Director and the Director of Finance and Investment Operations including providing broader support to their high-performing teams.

The Group External Reporting team are responsible for producing high-quality and timely external, regulatory and statutory reporting of Aviva Group’s financial and non-financial reporting and supporting the Group Board Committees, and for the Aviva Group Centre controllership. The Finance and Investment Operations team are a shared services function supporting growth across Aviva’s businesses, responsible for delivery of high-quality finance and investment operational performance for Aviva’s businesses and linked transformation agenda.

The role will be part of our One Finance EA community, and the successful candidate will be expected to support the rest of the EAs, including providing holiday cover for other EAs as required.

A bit about the job:

In this exciting role you will support the Group External Reporting Director and the Director of Finance and Investment Operations including providing broader support to their teams. Working in a close-knit team you will handle schedules, co-ordinate and where required attend certain meetings, support team communications and wellbeing, and be a key point of contact on behalf of the Directors, all while maintaining a high degree of professionalism, confidentiality, and efficiency.

This role will ensure that the Directors have the right personal support in prioritising their departments and fulfilling their obligations in respect of reporting, performance and operations to Executive teams, Boards and Committees.

The ideal candidate must be flexible, organised, able to prioritise work and be confident working under pressure and must be comfortable building a rapport quickly, to ensure good working relationships.

You will be career-minded with the ability to multi-task and certainly an excellent teammate, working closely with other EAs and operational leads in your business area.

Skills and experience we’re looking for :

• Have experience as an executive assistant to senior leaders including great stakeholder management skills

• The ability to maintain discretion and handle confidential and secret information.

• Excellent organisation and time management and experienced in running your workload effectively with priorities from multiple partners

• Confident in providing organisational and administrative services for senior leadership team, boards, and committees

• Be prepared to undertake other business activities required to support your director(s) and their teams, e.g. agenda planning, meeting minutes and actions, and actions tracking, leading on the organisation of leaders’ events

What you’ll get for this role:

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too. And one of the ways we live up to that promise is by investing in you. We have so much to offer when it comes to being an Aviva colleague.

• Salary: £35,000 - £45,000 - depending on location, skills, experience, and qualifications

• Bonus opportunity - 8% of annual salary - Actual amount depends on your performance and Aviva’s.

• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in.

• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days

• Aviva-funded Private Medical Benefit to help you get expert support when you need it

• Make your money go further - Up to 40% discount on Aviva products, and other retailer discounts

• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme

• Brilliantly supportive policies including parental and carer’s leave

• Flexible benefits to suit you, including sustainability options such as cycle to work

• Make a difference, be part of our Aviva Communities and use your 3 paid volunteering days to help others

• We take your wellbeing seriously with lots of support and tools

Take a look to learn more. Put a salary into this calculator to see what your total Aviva Reward could be.

Aviva is for everyone:

We’re inclusive and welcome everyone – we want applications from people with diverse backgrounds and experiences.

Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. Don’t let it be a barrier to your application. And if you’re in a job share, feel free to apply as a pair.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending around 50% of their time in our offices every week – combining the benefits of flexibility, with time together with colleagues.

We interview every disabled applicant who meets the minimum criteria for the job.

We’d love it if you could submit your application online. If you need a different way of applying, please send an email to Balazs Palcsek at balazs.palcsek@aviva.com