Pension Secretarial Services / Trustee Secretariat

Pension Secretarial Services / Trustee Secretariat

London salary circa £55,000

National salary circa £45,000

We have a fantastic opportunity for an experienced professional to join our team as part of the Trustee Secretariat. This role is perfect for someone with a strong grasp of the governance controls critical to Master Trust and a commitment to delivering high-quality, timely outcomes.

A bit about the job:

As part of the Pension Secretarial Services / Trustee Secretariat team you’ll maintain up-to-date knowledge of governance, regulatory developments, and best practice. You’ll also lead on key documentation including actions, conflicts of interest, fit and proper requirements, and Trustee Knowledge & Understanding (TKU) assessments. A strong awareness of risk and familiarity with the AMT risk framework and register will be essential.

Additionally, you will be responsible for:

• Drafting agendas and minutes, overseeing action tracking and record-keeping for Trust-related meetings

• Providing governance advice to Trustee Directors in line with pension scheme requirements

• Collaborating closely with the Trustee Secretariat Lead, AMT Governance Team, Aviva colleagues, and outsourced service providers

• Playing a key role in preparing for AMT meetings and producing meeting packs

• Engaging regularly with the Trustee, Head of the Master Trust, Strategist, and other internal/external stakeholders to ensure timely communication and support for decision-making and statutory deadlines

Skills and experience we’re looking for:

• Solid understanding of DC pensions governance and The Pensions Regulator’s (TPR) requirements

• Previous governance or secretarial experience, ideally within a pensions or financial services environment

• Exceptional attention to detail and accuracy. Strong stakeholder management skills, with the ability to engage confidently with senior leaders

• Excellent written and verbal communication skills

• Ability to manage competing priorities and remain calm under pressure

What you’ll get for this role:

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too.  And one of the ways we live up to that promise is by investing in you.  We have so much to offer when it comes to being an Aviva colleague.

• London salary circa £55,000 and National salary circa £45,000, (depending on location, skills, experience, and qualifications)

• Bonus opportunity - 10% of annual salary Actual amount depends on your performance and Aviva’s.

• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in.

• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days

• Aviva-funded Private Medical Benefit to help you get expert support when you need it

• Make your money go further - Up to 40% discount on Aviva products, and other retailer discounts

• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme

• Brilliantly supportive policies including parental and carer’s leave

• Flexible benefits to suit you, including sustainability options such as cycle to work

• Make a difference, be part of our Aviva Communities and use your 3 paid volunteering days to help others

• We take your wellbeing seriously with lots of support and tools

Take a look to learn more.  Put a salary into this calculator to see what your total Aviva Reward could be.

Aviva is for everyone:

We’re inclusive and welcome everyone – we want applications from all backgrounds and experiences. Excited but not sure you tick every box? Even if you don’t, we would still encourage you to apply. We also consider all forms of flexible working, including part time and job shares.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending around 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.

To find out more about working at Aviva take a look here

We’d love it if you could submit your application online. If you require an alternative method of applying, please give Tawana Chin a call on 07789 624461 or send an email to tawana.chin@aviva.com.