Share Schemes Administrator

Share Schemes Administrator – Salary circa £55,000 (depending on skills and experience)

This is a great job for someone who is aspiring, ambitious and ready to grow into a true expert in share incentive plans. If you enjoy using your creativity to challenge the status quo, adapt quickly to changing priorities, collaborate proactively, and take real ownership of your work, this could be the perfect next step. You’ll thrive here if you like solving problems directly with customers and delivering high‑quality outcomes.

A bit about the job

You’ll play a key role in ensuring the smooth delivery of the grant, release and maturity events across all our share plans. Working closely with our Share Schemes team, third‑party administrator, and legal and tax advisors, you’ll support the full lifecycle of UK and global plans. From responding to ad hoc queries to enhancing employee awareness and financial education - you’ll help us continually improve how we engage colleagues with our share schemes.

Supporting the operation and lifecycle events of all UK, Ireland and global share plans, including SAYE, SIP, Matching Share Plans, Free Share Awards, Executive Share Schemes, fund‑based and cash‑based plans.

Working collaboratively with the Share Schemes team, external advisors and administrators to ensure accurate and timely execution of all processes.

Managing and resolving ad hoc employee queries, identifying themes and creating learning materials where helpful.

Challenging and improving existing processes to enhance efficiency, accuracy and colleague experience.

Creating and managing communications and maintaining content on the team website to increase awareness of share plan benefits.

Skills and experience we’re looking for

• Previous experience administering share schemes within a listed company is essential.
• Good understanding of legislation and regulations that govern share plans.
• Strong attention to detail with excellent organisational and communication skills.
• Naturally curious, proactive and comfortable managing multiple projects to tight deadlines and a strong commitment to doing the right thing for our employees.
• Tapestry ICSA CERT ESP (preferred but not essential).

What you’ll get for this role:

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too.  And one of the ways we live up to that promise is by investing in you.  We have so much to offer when it comes to being an Aviva colleague.

• Starting salary circa £55,000 (depending on skills, experience, and qualifications)
• Bonus opportunity - 8% (C grade) of annual salary. Actual amount depends on your performance and Aviva’s.
• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in.
• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days
• Aviva-funded Private Medical Benefit to help you get expert support when you need it
• Make your money go further - Up to 40% discount on Aviva products, and other retailer discounts
• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme
• Brilliantly supportive policies including parental and carer’s leave
• Flexible benefits to suit you, including sustainability options such as cycle to work
• Make a difference, be part of our Aviva Communities and use your 3 paid volunteering days to help others
• We take your wellbeing seriously with lots of support and tools

Take a look to learn more.  Put a salary into this calculator to see what your total Aviva Reward could be.

Aviva is for everyone:

We’re inclusive and welcome everyone – we want applications from all backgrounds and experiences. Excited but not sure you tick every box? Even if you don’t, we would still encourage you to apply. We also consider all forms of flexible working, including part time and job shares.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending at least 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.

To find out more about working at Aviva take a look here

We'd love it if you could submit your application online. If you require an alternative method of applying, or if you have any queries in relation to the vacancy, please email kitti.majer@aviva.com .