Executive Assistant

Executive Assistant  

Location: Dublin, Cherrywood 

We’re looking for an Executive Assistant to support two senior leaders in ALPI — the COO and the Director of Corporate Development & Assurance. In this role, you’ll help keep things running smoothly by managing complex schedules, enabling clear communication and supporting governance activity across the business. 

You’ll play a key part in helping our leaders focus on what matters most while ensuring day-to-day operations run efficiently. You’ll bring calm, structure and clarity to a fast paced environment. If you enjoy taking ownership, solving problems and building trusted relationships, this could be a great opportunity for you. 

Duties & Responsibilities 

• Proactively manage complex and frequently changing diaries, ensuring effective prioritisation and seamless organisation. 

• Coordinate all aspects of national and international travel, preparing complete itineraries and managing logistics end-to-end. 

• Prepare briefing materials, presentations, confidential documentation and reports to support executive level decision making 

• Ensure effective organisation and preparation for all approval and meeting requests coming into the directorates including pack reading time, review meetings well in advance of meeting and submission deadlines. 

• Liaise with internal and external stakeholders, coordinating events, governance activities and adhoc projects with professionalism and care. 

• Demonstrate strong risk awareness, ensuring compliance with internal controls, governance frameworks and policy requirements at all times. 

• Ensure all supporting directorate administration tasks completed on time and in line with Aviva frameworks and policies 

Skills & Experience 

• Substantial experience providing executive level support, ideally within insurance, financial services or a corporate environment. 

• Proven ability to manage complex diaries, travel arrangements and sensitive information with discretion and professionalism. 

• Strong organisational skills, with the ability to manage multiple priorities in a demanding, fastmoving environment. 

• Excellent interpersonal and communication skills, building trusted relationships across business areas and jurisdictions. 

• High proficiency in Microsoft Office (Outlook, PowerPoint, Excel and Word) and confident working with senior stakeholders using a proactive, solution focused approach. 

What will you get for this role?  

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too.  And one of the ways we live up to that promise is by investing in you.  We have so much to offer when it comes to being an Aviva colleague.   

• A competitive market leading salary depending on skills, experience, and qualifications  

• Generous pension (employee contribution matching of up to 14% if you contribute 8%)  

• Annual performance related bonus and pay review  

• Holiday allowance of 25 days plus bank holidays, and the option to buy/sell up to 5 additional days  

• Generous Health & dental insurance contributions after six months  

• Aviva Matching Share Plan and Save As You Earn scheme and Approved Profit Share Scheme  

• TaxSaver Travel Scheme  

• Up to 40% discount for some Aviva products plus discounts for Friends and Family  

• Professional qualification support and transparent career progression plans  

• Brilliantly supportive policies including parental and carer’s leave   

• Flexible benefits to suit you, including sustainability options such as cycle to work   

• Make a difference, be part of our Aviva Communities and use your paid volunteering days to help others  

• We take your wellbeing seriously with lots of support and tools  

Aviva is for Everyone   

Our diversity and inclusion policies and initiatives are shaping an environment where everyone feels welcome regardless of age, disability, race, ethnicity, gender, gender identity, religion, culture, sexual orientation, national origin, marital status, pregnancy, maternity or those with other caring responsibilities. Our approach helps to ensure that Aviva is a place which values difference and provides equal opportunities for all.  

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending at least 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.  

We prefer all applications to be submitted online, however if you require an alternative method of applying please contact noemi.pers@aviva.com