Executive Assistant

Executive Assistant

Location: UK flexible (50% hybrid working)

Salary: £40,000 - £50,000 (national) - £50,000 - £60,000 (London)

This is a great job for someone who thrives in a fast‑paced, highly visible environment and enjoys being at the centre of a complex function that is driving transformation and innovation. You’ll suit this role if you are an experienced Executive Assistant who has experience of supporting senior leadership, can manage sensitive information with absolute discretion, and are excited by the opportunity to join a great EA community within Group COO.

A bit about the job:

This role provides critical executive support to two new senior leaders, our Group Chief Data Officer and our AI and Data Transformation Director. You will support the smooth running of our AI and Data agenda and help the team deliver on strategic and operational priorities. You’ll work closely with the Group COO EA, Business Manager and COO Office. This role supports the effective operation of our Group Data teams and the AI and Data Transformation programme as part of the wider Group COO function, which also contains Procurement, Property, Operational Resilience and Transformation.

Skills and experience we’re looking for:

• Significant prior experience as an EA or Senior PA supporting senior leaders in a regulated environment
• Excellent organisational, communication and relationship‑management skills—with the ability to juggle multiple priorities calmly under pressure
• Strong proficiency in MS Office 365 and confidence using Artificial Intelligence tools to drive efficiency
• Demonstrated discretion, confidentiality, and the ability to work with large volumes of information accurately
• An intuitive thinker who can anticipate needs, manage complex diaries, and work as part of a wider EA community

What you’ll get for this role:

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too. And one of the ways we live up to that promise is by investing in you. We have so much to offer when it comes to being an Aviva colleague.

• Salary: £40,000 - £50,000 (national) - £50,000 - £60,000 (London) - depending on location, skills, experience, and qualifications

• Bonus opportunity - 8% of annual salary - Actual amount depends on your performance and Aviva’s.

• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in.

• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days

• Aviva-funded Private Medical Benefit to help you get expert support when you need it

• Make your money go further - Up to 40% discount on Aviva products, and other retailer discounts

• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme

• Brilliantly supportive policies including parental and carer’s leave

• Flexible benefits to suit you, including sustainability options such as cycle to work

• Make a difference, be part of our Aviva Communities and use your 3 paid volunteering days to help others

• We take your wellbeing seriously with lots of support and tools

Take a look to learn more. Put a salary into this calculator to see what your total Aviva Reward could be.

Aviva is for everyone:

We’re inclusive and welcome everyone – we want applications from people with diverse backgrounds and experiences.

Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. Don’t let it be a barrier to your application. And if you’re in a job share, feel free to apply as a pair.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending around 50% of their time in our offices every week – combining the benefits of flexibility, with time together with colleagues.

We interview every disabled applicant who meets the minimum criteria for the job.

We’d love it if you could submit your application online. If you need a different way of applying, please send an email to Balazs Palcsek at balazs.palcsek@aviva.com