Executive Assistant

Executive Assistant – Salary up to £50.000

We currently have a fantastic opportunity to join Aviva’s IWR (Insurance Wealth Retirement) division as Executive Assistant to the MD of Protection and supporting the Chief Underwriting Office, Health & Protection. This will be the perfect role for someone who has worked extensively as an EA or senior Personal Assistant, assisting senior leaders / a complex team within a large, regulated business.

This role is based in York, with occasional travel to other locations as required.

A bit about the job:

You will provide effective and efficient high-level office support – this will include undertaking more traditional tasks such as diary management, travel arrangements and minute taking, as well as showcasing a ‘tech savvy’ mindset when organising virtual team meetings, due to multiple employee locations and embracing the new technology to drive efficiency.

They will also be tasked with coordinating events and visits between functional leads and external clients and suppliers, as well as be accountable for agenda development, minute taking and subsequent action outcomes and updates, in line with both internal and external meetings. Therefore, showcasing excellent interpersonal, as well as planning and organisational skills, will be key traits for this role.

Skills and experience we’re looking for:

• Significant experience working as an Executive Assistant / Senior PA, partnered with impeccable relationship building and communication skills.

• Previous experience working within then Financial Services/ Insurance industry in a large corporate environment.

• Works efficiently and can prioritise their workload, whilst working well under pressure.

• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

• Ability to work intuitively to take appropriate actions effectively, and/or escalating accordingly.

What you’ll get for this role: 

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too.  And one of the ways we live up to that promise is by investing in you.  We have so much to offer when it comes to being an Aviva colleague.  

• Starting salary up to £50000 (depending on location, skills, experience, and qualifications) 

• Bonus opportunity – 8% of annual salary Actual amount depends on your performance and Aviva’s. 

• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in. 

• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days 

• Aviva-funded Private Medical Benefit to help you get expert support when you need it 

• Make your money go further - Up to 40% discount on Aviva products, and other retailer discounts 

• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme 

• Brilliantly supportive policies including parental and carer’s leave  

• Flexible benefits to suit you, including sustainability options such as cycle to work  

• Make a difference, be part of our Aviva Communities and use your 3 paid volunteering days to help others 

• We take your wellbeing seriously with lots of support and tools 

Take a look to learn more.  Put a salary into this calculator to see what your total Aviva Reward could be. 

Take a look to learn more.  Put a salary into this calculator to see what your total Aviva Reward could be.

Aviva is for everyone:

We’re inclusive and welcome everyone – we want applications from all backgrounds and experiences. Excited but not sure you tick every box? Even if you don’t, we would still encourage you to apply. We also consider all forms of flexible working, including part time and job shares.

We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working – spending at least 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.

To find out more about working at Aviva take a look here

We'd love it if you could submit your application online. If you require an alternative method of applying, or if you have any queries in relation to the vacancy, please email Vivien.gergaly@aviva.com