Randstad, as Aviva’s talent acquisition partner, is responsible for identifying and contracting talent for this contingent role. If you are successful in securing the role, you will be engaged or employed by a Randstad company and will not be employed by Aviva.

Aviva

Project Administrator

Opportunity ref number: 656
Location
Dublin 18
Hours per week
40 hrs/week
Contract type
Contingent opportunity

Project Administrator (Contract)

Location: Dublin (Hybrid)

Contract Duration: 6 months (with potential extension)

 

Overview

We are seeking a Project Administrator to join the Programme Management Office (PMO) on a contract basis, supporting the delivery of a portfolio of strategic change programmes.

This is an excellent opportunity for a graduate or early-career professional looking to develop hands-on experience in programme governance, reporting, and portfolio oversight, with exposure to a large-scale transformation environment.

You will work closely with Senior PMO Analysts and Programme Managers, ensuring accurate tracking of programme performance, high-quality reporting, and adherence to governance standards.

 

Key Responsibilities

 

Programme & Portfolio Support

  • Provide day-to-day administrative support across multiple programmes and projects

  • Maintain accurate programme data, including status updates, milestones, risks, issues, actions, and dependencies

  • Support Programme and Project Managers with updates to central systems (e.g. Planview, reporting trackers)

 

Reporting & Governance

  • Assist in preparing programme and portfolio reporting packs

  • Collate and validate data for key metrics such as costs, benefits, and resource updates

  • Maintain governance logs (Risks, Issues, Actions, Decisions)

  • Document meeting minutes and track actions from governance forums

 

Financial & Resource Tracking

  • Support tracking of programme budgets (actual vs forecast vs budget)

  • Assist with resource planning and maintain workforce tracking data

  • Provide basic analysis to identify variances or data inconsistencies

 

Controls & Compliance

  • Maintain programme documentation and governance artefacts within central repositories

  • Support adherence to internal change frameworks and governance standards

 

Stakeholder Coordination

  • Liaise with Programme Managers, Finance, and PMO teams to gather required inputs

  • Support coordination of reporting for committees and governance forums

 

Key Skills & Experience

 

Essential

  • Degree (or equivalent) in Business, Finance, IT, or a related discipline

  • Strong Excel and data analysis skills; comfortable working with numerical data

  • High attention to detail and ability to manage structured information

  • Strong written and verbal communication skills

  • Ability to prioritise and organise multiple tasks effectively

Desirable

  • Exposure to PMO, project delivery, or change environments (including internships/placements)

  • Basic understanding of project governance principles (risks, issues, reporting)

  • Experience using PowerPoint for reporting and presentations

  • Awareness of financial services and/or regulated environments

  • Familiarity with PPM tools (e.g. Planview, ServiceNow, or similar)

 

Personal Attributes

  • Proactive, motivated, and eager to learn

  • Analytical with a strong focus on accuracy and detail

  • Collaborative team player

  • Comfortable working within a structured, governance-driven environment

 

What’s on Offer

  • Opportunity to gain exposure to a strategic transformation portfolio

  • Development of core PMO and programme governance skills

  • Hybrid working environment in Dublin

  • Potential for longer-term opportunities

 

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